How to Obtain E-Passport as a NCRA (Nepali Citizen Residing Abroad)?

In this Article, our Experts shall provide a step-by-step instructive guide on how to obtain E-Passport as a Nepali Citizen Residing Abroad. This detailed guidance walks NCRA through the steps necessary to obtain an e-passport, stressing the submission of essential papers, the completion of application forms, and adherence to embassy or consulate protocol.

1.What is an e-passport?

An e-passport, also known as an electronic passport or biometric passport, is a traditional passport that has an integrated microchip. This microchip securely stores biometric data, including the passport holder’s facial image, fingerprints, and other personal information. E-passports are intended to improve security, lower the danger of passport fraud, and speed the identification verification procedure at immigration checkpoints.

When an e-passport is scanned, the integrated microchip is accessed, and the biometric data contained inside is compared to the passport holder’s physical traits. This allows authorities to more accurately check the passport’s legitimacy and verify the holder’s identity, transforming e-passports into an essential component of modern border security.

2.Who can apply for an e-passport?

Nepali citizens, including Non-Resident Nepali (NRN) citizens, are eligible to apply for an e-passport (also known as an electronic passport or biometric passport) in Nepal.

Here are the key points regarding who can apply for a Nepali e-passport:

1. Nepali Citizens:
   • All Nepali citizens, regardless of their age, are eligible to apply for an e-passport.
   • This includes Nepali citizens residing in Nepal as well as Nepali citizens living abroad (Non-Resident Nepalis).
2. Renewal and Replacement:
   • Nepali citizens with a valid regular (non-e-) passport can apply for an e-passport when renewing their passport.
   • Nepali citizens can also apply for an e-passport to replace a lost, stolen, or damaged regular passport.
3. First-time Applicants:
   • Nepali citizens applying for a passport for the first time can choose to apply for an e-passport directly.
4. Minors and Dependents:
   • Nepali citizens, including minors and dependents, can apply for an e-passport.
   • In the case of minors, the application must be submitted by their parents or legal guardians.
5. Dual Citizens:
   • Nepali dual citizens (holding Nepali citizenship and another country’s citizenship) can also apply for a Nepali e-passport.

3.What documents are needed for an e-passport?

To apply for an e-passport as a Nepali Citizen Residing Abroad (NCRA), the following documents are typically required:

1. Completed Application Form: Obtain and fill out the e-passport application form provided by the nearest Nepali embassy or consulate, or from their official website.
2. Proof of Nepali Citizenship: Provide a copy of your Nepali citizenship certificate or an old Nepali passport.
3. Passport-Sized Photographs: Submit recent passport-sized photographs that meet the specifications set by the Department of Passport, Nepal.
4. Proof of Residency Abroad: Provide documents such as a work permit, visa, or residency permit that demonstrate your legal status in the host country.
5. Additional Identification Documents: Depending on the requirements of the embassy or consulate, you may need to provide additional identification documents such as a Nepali national ID card or a birth certificate.
6. Parental Consent (if applicable): For minors, a consent letter from parents or legal guardians along with their identification documents may be necessary.
7. Payment of Fees: Pay the required fee for the e-passport application. The fee varies depending on the country and processing time (standard or expedited).

4.Where to apply for an e-passport?

Nepali citizens can apply for an e-passport (electronic passport or biometric passport) at the following locations:

1. Passport Offices in Nepal:
   • The main Passport Department office in Kathmandu
   • Regional passport offices located in various cities across Nepal
2. Nepali Diplomatic Missions Abroad:
   • Nepali embassies and consulates in other countries
   • These diplomatic missions can accept e-passport applications from Nepali citizens residing in that country
3. Authorized Facilitation Centers:
   • The Department of Passport has authorized certain private service providers and travel agencies to accept e-passport applications.
   • These facilitation centers are located in various parts of Nepal and some may also be available in countries with a significant Nepali population.
4. Online Application (for Renewal):
   • Nepali citizens can apply for e-passport renewal online through the Department of Passport’s website (www.nepalpassport.gov.np).
   • This online renewal option is available for Nepali citizens who currently hold a valid Nepali passport.

5.How much does an e-passport cost?

The cost of obtaining an e-passport, or electronic passport, for Nepali Citizens Residing Abroad (NCRA) can vary depending on several factors such as the country of application and the type of processing chosen. Here is a general overview of the costs involved:

1. Standard Processing Fees:
   • The standard processing fee for an e-passport typically ranges from USD 75 to 100 for an ordinary passport (34 pages) and USD 125 to 150 for a larger passport (66 pages).
2. Expedited Processing Fees:
   • Expedited processing services, which expedite the issuance of the passport, often incur additional charges ranging from USD 25 to 50.
3. Other Fees:
   • There may be additional fees for services such as passport photos, courier services for document delivery, or other optional services.

6.
How long does it take to get an e-passport?

The processing time for a Nepali e-passport (electronic passport or biometric passport) can vary depending on the location and the application volume. However, here are the general timelines for getting a Nepali e-passport:

1. Passport Offices in Nepal:
   • Processing time: Approximately 7-10 working days
   • This timeline is applicable for applications submitted at the main Passport Department office in Kathmandu or the regional passport offices within Nepal.
2. Nepali Diplomatic Missions Abroad:
   • Processing time: Approximately 4-6 weeks
   • The processing time may be longer for applications submitted at Nepali embassies and consulates outside of Nepal, as the applications need to be forwarded to the Passport Department in Nepal for issuance.
3. Authorized Facilitation Centers:
   • Processing time: Approximately 10-15 working days
   • The processing time for applications submitted at authorized private service providers and travel agencies may be slightly faster than the passport offices, but can still vary.
4. Online Renewal:
   • Processing time: Approximately 7-10 working days
   • For Nepali citizens applying for e-passport renewal online, the processing time is usually around 7-10 working days.

7.
Can minors get an e-passport?

Yes, minors can obtain an e-passport, also known as an electronic passport or biometric passport. The process for minors (under 18 years of age) to obtain an e-passport is similar to that for adults but may involve additional requirements such as parental consent and documentation. Here are the key points to consider:

1. Parental Consent: Parents or legal guardians typically need to provide consent for minors to obtain an e-passport. This may involve signing the passport application form and providing identification documents.
2. Documentation: Minors may need to provide additional documentation, such as a birth certificate or other proof of relationship to their parents or legal guardians.
3. Biometric Data Collection: Minors may need to undergo the collection of biometric data, such as fingerprints and a photograph, as part of the e-passport application process.
4. Fees: The fees for obtaining an e-passport for minors are usually the same as those for adults but may vary depending on the country and processing time.
5. Validity Period: E-passports issued to minors typically have a shorter validity period compared to those issued to adults, often lasting for 5 years.

8.
How to renew an e-passport?

The process to renew a Nepali e-passport (electronic passport or biometric passport) is as follows:

1. Gather the Required Documents:
   • Completed passport application form
   • Existing/old Nepali e-passport
   • One recent passport-sized photograph
   • Payment for the passport renewal fee
2. Submit the Application:
   • For in-person renewal, visit the nearest Nepali diplomatic mission (embassy or consulate) in your country of residence or an authorized passport application center in Nepal.
   • For online renewal, visit the Department of Passport’s website (www.nepalpassport.gov.np) and complete the online application form.
3. Biometric Data Collection:
   • If applying in person, you will need to provide biometric data, such as fingerprints and a facial photograph, at the application center.
   • For online renewal, you may be required to visit an authorized facilitation center to provide the biometric data.
4. Payment of Fees:
   • Pay the applicable e-passport renewal fee, which can be done in person or online, depending on the application method.
5. Processing and Issuance:
   • If applying in person, the diplomatic mission or authorized center will forward your application to the Department of Passport in Nepal for processing.
   • For online renewal, the Department of Passport will process your application.
   • Once your application is approved, your new e-passport will be printed and prepared for delivery.
6. Passport Collection:
   • The diplomatic mission or authorized center will inform you when your new e-passport is ready for collection.
   • If you applied for online renewal, you can either collect the e-passport in person or have it delivered to you, depending on the options available.

9.
What is the validity of an e-passport?

An e-passport, sometimes referred to as an electronic passport or a biometric passport, normally has the same validity as a regular passport. Adult e-passports issued by Nepali Citizens Residing Abroad (NCRA) typically have a 10-year validity duration from the date of issuance. Nonetheless, the validity duration of e-passports granted to children, or those under the age of 18, is frequently shorter, lasting only five years.

10.
How to replace a lost e-passport?

To replace a lost Nepali e-passport (electronic passport or biometric passport), you will need to follow these steps:

1. Report the Lost Passport:
   • Immediately report the loss of your e-passport to the nearest Nepali diplomatic mission (embassy or consulate) or the Department of Passport in Nepal.
   • Provide details about the lost passport, such as the passport number, date of issue, and the circumstances of the loss.
2. Obtain a Police Report:
   • Obtain a police report or FIR (First Information Report) from the local authorities where the passport was lost.
   • This police report will be required as part of the application process for a replacement e-passport.
3. Gather the Required Documents:
   • Completed passport application form for replacement
   • One recent passport-sized photograph
   • Police report or FIR for the lost passport
   • Payment for the replacement e-passport fee
4. Submit the Application:
   • Visit the nearest Nepali diplomatic mission or an authorized passport application center in Nepal to submit the application for a replacement e-passport.
   • If you are residing outside of Nepal, you can submit the application at the nearest Nepali embassy or consulate.
5. Biometric Data Collection:
   • At the time of application, you will need to provide biometric data, such as fingerprints and a facial photograph, for the new e-passport.
6. Payment of Fees:
   • Pay the applicable fee for the replacement e-passport, which may include an additional fee for the lost passport.
7. Processing and Issuance:
   • The diplomatic mission or authorized center will forward your application to the Department of Passport in Nepal for processing.
   • Once your application is approved, the new e-passport will be printed and prepared for delivery or collection.

11. How to Obtain E-Passport as a NCRA (Nepali Citizen Residing Abroad)?

Yes, It can be applied online.

Apply for e-Passport (Pre-enrollment)

1. Open the link https://emrtds.nepalpassport.gov.np/
2. Click on apply for passport.
3. Select the type of application from the options available. …
4. Select Ordinary 34 Pages and click on Proceed.
5. Click on I Agree.
6. Select Other for Appointment Country.

12.
Are there benefits to having an e-passport?

Yes, there are several benefits to having a Nepali e-passport (electronic passport or biometric passport) compared to a traditional paper passport:

1. Enhanced Security:
   • E-passports contain a microchip that stores the holder’s biometric data, such as a digital photograph, fingerprints, and other personal information.
   • This biometric data helps to verify the identity of the passport holder, making it more secure and difficult to forge or misuse.
2. Faster Border Crossing:
   • E-passports are equipped with Radio Frequency Identification (RFID) technology, which allows for faster and more efficient border control processing.
   • This can reduce waiting times and improve the overall travel experience at international border checkpoints.
3. Increased Durability:
   • E-passports are made with more durable materials, such as polycarbonate, which makes them less prone to wear and tear compared to traditional paper passports.
   • The embedded microchip and laminated pages also contribute to the longer lifespan of an e-passport.
4. Improved Data Protection:
   • The microchip in an e-passport is designed to be highly secure, with advanced encryption and access control mechanisms.
   • This helps to protect the personal data of the passport holder and prevents unauthorized access or tampering.
5. Global Acceptance:
   • E-passports are widely accepted and recognized internationally, as they comply with the standards set by the International Civil Aviation Organization (ICAO).
   • This global acceptance makes travel with an e-passport more convenient and seamless.
6. Reduced Risk of Passport Fraud:
   • The biometric features and advanced security features of e-passports make it much more difficult for individuals to forge or misuse the document.
   • This helps to reduce the risk of passport fraud and identity theft.

13.
What is the fee for e-passport renewal?

The fee for renewing an e-passport for Nepali Citizens Residing Abroad (NCRA) includes:

1. Standard Processing: The standard processing fee for e-passport renewal typically ranges from USD 75 to 100 for an ordinary passport (34 pages) and USD 125 to 150 for a larger passport (66 pages).
2. Expedited Processing: Expedited processing services, which expedite the issuance of the renewed passport, often incur additional charges ranging from USD 25 to 50.

14.
How to track e-passport application status?

To track the status of your e-passport application, you can:

1. Contact the Embassy or Consulate: Reach out to the nearest Nepali embassy or consulate where you submitted your passport application. They should be able to provide you with updates on the status of your application.
2. Provide Application Details: When contacting the embassy or consulate, be prepared to provide your application reference number, passport details, and any other information requested to help them locate your application in their system.
3. Follow Up Regularly: If you haven’t received any updates on your application within the expected processing time, follow up with the embassy or consulate periodically for status updates.

15.
Can e-passports be expedited?

For Nepali citizens living abroad, e-passport processing is frequently expedited (NCRA). The closest Nepalese embassy or consulate usually provides expedited processing services, which prioritize passport issuing over regular processing time.

You might need to: in order to speed up the processing of your e-passport application.

Indicate Expedited Processing: Let the embassy or consulate know that you need your passport processed quickly when you submit your application.

Pay Extra Fees: Depending on the embassy or consulate and the required processing period, expedited processing services may come with extra costs.

Follow Up Frequently: Keep in touch with the embassy or consulate to track the status of your expedited application and send any other papers or information that may be needed.

Give Necessary Documents on Time: To speed up the processing of your application, make sure you give all necessary documents on time and accurately.

16.
Are e-passports more secure?

Yes, e-passports (electronic passports or biometric passports) are generally considered more secure than traditional paper passports for several reasons:

1. Biometric Data:
   • E-passports contain a microchip that stores the holder’s biometric data, such as a digital photograph and fingerprints.
   • This biometric information helps to verify the identity of the passport holder, making it much harder for someone to forge or misuse the document.
2. Advanced Security Features:
   • E-passports are equipped with various security features that are difficult to replicate, including:
     • Holographic images
     • Laser-engraved personal data
     • Specialized inks and materials
   • These advanced security features make it challenging for counterfeiters to create a convincing fake e-passport.
3. Encryption and Access Control:
   • The data stored on the e-passport’s microchip is encrypted and protected by access control mechanisms.
   • This ensures that the personal information of the passport holder is secure and can only be accessed by authorized personnel.
4. Global Standards:
   • E-passports are designed to comply with the standards set by the International Civil Aviation Organization (ICAO), ensuring global interoperability and acceptance.
   • This standardization helps to maintain a high level of security across different countries and border control systems.
5. Reduced Risk of Tampering:
   • The durable construction and tamper-evident features of e-passports make it more difficult for individuals to alter or forge the document.
   • Any attempts to tamper with the passport can be easily detected by border control authorities.
6. Improved Border Control Processes:
   • The integration of e-passports with electronic border control systems allows for faster and more efficient verification of the passport holder’s identity.
   • This enhanced border control process helps to detect any potential fraudulent use of the passport.

17.
What is the biometric data in e-passports?

Biometric data in e-passports, also known as electronic passports or biometric passports, includes the following information:

1. Facial Image: A digital photograph of the passport holder’s face, which is used for facial recognition technology to verify identity.
2. Fingerprint Data: Some e-passports may also store fingerprint data, usually the fingerprints of the passport holder’s index fingers. This information enhances identity verification and security measures.
3. Personal Information: Basic personal information such as the passport holder’s full name, date of birth, nationality, and passport number is also stored electronically.

18.
Can e-passports be used for ID verification?

Yes, e-passports can be used for ID verification. The biometric data stored in e-passports, such as the facial image and fingerprint data, enhances the security and reliability of the passport as a form of identification. When presented for ID verification, authorized personnel can scan the e-passport’s embedded microchip to access the stored biometric information, which helps confirm the identity of the passport holder.

E-passports are widely recognized and accepted as valid forms of identification due to their advanced security features and compliance with international standards. They are commonly used for various purposes, including:

1. Travel: E-passports are essential for international travel and are used to verify the identity of travelers at border crossings and airports.
2. Government Services: They can be used to access government services and benefits that require proof of identity.
3. Financial Transactions: E-passports are accepted by banks and financial institutions for opening accounts and conducting transactions that require identification.
4. Employment: They can be used to verify identity and eligibility to work.
5. Legal and Administrative Procedures: E-passports are accepted for notarizing documents, enrolling in educational institutions, and other official processes where proof of identity is required.

19.

Are there travel restrictions with e-passports?

There are generally no significant travel restrictions specifically associated with e-passports (electronic passports or biometric passports) compared to traditional paper passports. However, there are a few considerations regarding the use of e-passports for international travel:

1. Destination Country Requirements:
   • Some countries may have specific requirements or restrictions regarding the acceptance of e-passports for entry or transit.
   • It is important to check the entry requirements of the destination country or countries you plan to visit to ensure that your e-passport will be accepted.
2. Compatibility with Border Control Systems:
   • E-passports are designed to be compatible with electronic border control systems, which can read and verify the information stored on the passport’s microchip.
   • However, not all countries may have fully implemented the necessary infrastructure or may have compatibility issues with certain e-passport designs.
   • In such cases, you may need to use the traditional manual inspection process at the border.
3. Validity and Expiration:
   • E-passports have the same validity periods as traditional paper passports, typically ranging from 5 to 10 years.
   • It is important to ensure that your e-passport is valid for the duration of your planned travel, as expired passports may not be accepted for entry or transit.
4. Dual-Nationals and Citizenship:
   • If you hold multiple citizenships and have e-passports from different countries, you may need to consider the specific entry requirements and restrictions for each country.
   • Some countries may have specific rules or limitations regarding the use of e-passports for dual-nationals or citizens of certain countries.
5. Data Privacy and Security Concerns:
   • While e-passports are generally considered more secure, some travelers may have concerns about the privacy and security of the personal information stored on the passport’s microchip.
   • It is important to be aware of the data protection measures and privacy policies in place for the handling of e-passport data.

20.
How to correct errors in an e-passport?

To correct errors in an e-passport, follow these steps:

1. Identify the Error: Carefully review your e-passport to identify any errors, such as misspellings, incorrect dates, or other inaccuracies.
2. Gather Supporting Documents: Collect documents that support the correction. For example, if your name is misspelled, provide a birth certificate or other legal documents with the correct spelling.
3. Contact the Passport Issuing Authority: Reach out to the relevant authority responsible for issuing e-passports. This could be the passport office or embassy/consulate where the passport was issued.
4. Submit a Correction Request Form: Obtain and complete a correction request form from the passport issuing authority. Provide details about the error and the necessary corrections.
5. Provide Supporting Documents: Submit the supporting documents along with the correction request form. These documents will help verify the correct information.
6. Pay any Applicable Fees: There may be fees associated with correcting errors in an e-passport. Be prepared to pay these fees as required by the passport issuing authority.
7. Provide Biometric Data if Necessary: Depending on the nature of the correction, you may need to provide biometric data such as fingerprints or a new photograph.
8. Follow Up: After submitting the correction request, follow up with the passport issuing authority to track the progress of your request and ensure that the error is corrected in a timely manner.

FAQ’s

References:

https://nepalpassport.gov.np/

https://uk.nepalembassy.gov.np/passport/

https://lxa.nepalconsulate.gov.np/passport/

https://nepalconsulate.nQ